Bristol Uni Breakdance

Right, first thing: AGM moved to Sunday, it's gonna be at 5pm in the Anson Rooms (just before training).

Also, there hasn't been much (any) interest yet for positions. May you be warned, if there is no committee = there is no society. Loss of the society will result in:

- Loss of room bookings in the Union (= free training space)
- Loss of the option to organize any events in the Union / on any University premises
- Loss of lessons on any University premises

The committee requires 3 positions: president, secretary and treasurer, all of them have to be UoB students. As many of our members are actually not students, there is an option to form a "shadow committee" where students are formally doing the job, but in reality someone else sorts out stuff. May you be warned although this is a possibility, it is very risky.

If we could not elect a committee this Sunday, the following will happen: this year's committee is in charge till the end of this year, so we will make sure people can train till the end of the academic term. However, if a new committee would not be formed till the end of the term, I will tell the Union that there is no interest for the society next year. So please spread the word!

We have a new committee!

Prez: Mike Jerred
Secretary: Andrew Stewart
Treasurer: Diana Krusteva

All hail to the new committee!

Hail!

Not sure if you guys have done this yet, but Mike and Diana need to be involved.

"This form must be filled out by the incoming President (who must be logged in) and the Treasurer (both of you need to be present to agree to the legal disclaimer at the end.) "

Have just copied and pasted from the email:


If you have not submitted this year's handover form by the END OF JUNE (new
societies excepted), without contacting me, then you will NOT get a
freshers' fair stall and we will assume your society defunct.
If your society is on this list please submit your form or get in touch

1. REMINDERS - HANDOVERS

If you are still receiving this and are no longer a society leader, get
your successors to complete the form at

to officially register them with UBU.
Ensure all communication is forwarded to the new committee.

If you are a brand new committee, make sure you have obtained the following
from your predecessors:
- Key information about how your society works!
- Useful contacts or suppliers, and recurring sponsorship deals (though see
3.)
- Mailing list ownership and UBU webpage access (though I can do this for
you if you ask)
- For external bank accounts, you have change signatories at the bank and
the old treasurer has submitted their written-up accounts to UBU for audit,
including:
- Ledger
- All receipts
- All cheque books and stubs
- All bank statements
- For Union accounts, that the old treasurer has explained the workings to
you (ask me if you're unsure)
- Information about and access to the society's owned equipment, resources
etc..

OK fantastic, I didn't know anything about how the grant works (or that the deadline was so soon!). We have done the UBU webpage handover, but I still need to sort out the mailing list, facebook etc.

And know that we're here to support the new committee if you have any questions etc. :)

Have we got a plan for freshers week yet?

By which I mean, I'm happy to help but I need to know in advance.

Cool, I'll see what I can do.